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Honeywell Engineers Club Constitution and Bylaws
Preamble to the Constitution
Article 1: Name
Article 2: Purpose
Article 3: Membership
Article 4: Officers and Government
Article 5: Election and Terms of Office
Article 6: Committees
Article 7: Meetings
Article 8: Fees, Dues, and Assessments
Article 9: Amendments
By-Laws
Section 1: Membership
Section 2: Officers and Government
Section 3: Elections and Terms of Office
Section 4: Committee
Section 5: Meeting
Section 6: Fees, Dues, and Assessments
Revision History
The
following appendix is attached to the By-Laws, but is not a part of the By-Laws.
Appendix
Policy Statement: PEI and Members of Affiliated
Groups (Divisions)
Dues
OS47
Bylaws in Word 97 format: BYLAWS.doc
CONSTITUTION AND BY LAWS
We, as a group of engineers and scientists employed by Honeywell, Inc., do hereby create an organization for the purpose of fostering a responsible attitude by the engineer or scientist toward their work, employer and society; maintaining a cooperative spirit among the engineers and scientists; encouraging growth of the individual through education and other relevant experiences; and promoting a better understanding of the problems and responsibilities of the professional engineer in industry.
NAME
The organization shall be called the Honeywell Engineers Club and shall be an affiliate of the Professional Engineers in Industry Chapter of the Minnesota Society of Professional Engineers.
PURPOSE
A. Aid and encourage members to register as Professional Engineers.
B. Support educational programs that will enable members to improve their worth as professional men and women.
C. Encourage interest and participation in local, state and national legislation pertaining to the engineering profession.
D. Provide a means by which Honeywell Engineers and Scientists, through Club representation, can communicate with members of Honeywell management.
E. Encourage active participation in technical, professional and community activities.
F. Promote a better understanding of the engineering profession.
MEMBERSHIP
1. The qualifications for various grade of membership in the Honeywell Engineer’s Club are that a candidate shall be a Honeywell employee and shall have:
A. Senior Member
A license to practice as a Professional Engineer under the laws of the State of Minnesota.
B. Member
A bachelor’s degree in engineering, related science or Engineering Technology from an accredited college or university, or six years experience as an engineer or scientist.
C. Associate Member
Two years of college or university education in engineering or related sciences from an accredited institution, or two years experience as an engineer or scientist.
D. Adjunct Member
Applicants who have previously been employees of Honeywell and otherwise satisfy the requirements for membership shall be granted, upon approval by the Board of Directors, Adjunct Membership. Adjunct Members will enjoy all the benefits of membership except voting or holding office.
2. No one who is otherwise eligible shall be denied membership in the Honeywell Engineers Club on the basis of race, color, creed, religion, sex, age or national origin.
3. The details of application, election, rejection, resignation shall be covered by the By-Laws.
4. Those members on standby status, such as layoff, may be considered as active members, but may not be elected to an office. Said person will be a considered for Adjunct Membership if employed by another company.
OFFICERS AND GOVERNMENT
1. The officers of the Honeywell Engineer’s Club shall be a President, Vice-President, Secretary and Treasurer.
2. The Board of Directors shall consist of the Past President, President, Vice-President, Secretary, Treasurer, and elected chairperson of the Membership, Education, Professional Development, Program, Legislative and MSPE representative.
3. The duties of the officers and Board of Directors shall be covered in the By-Laws.
ELECTION AND TERMS OF OFFICE
An election to select officers, representatives and committee chairperson shall be held annually. The rules under which the election shall be conducted are stated in the By-Laws.
COMMITTEES
The duties of the Committees established by the Honeywell Engineer’s Club shall be defined in the By-Laws.
MEETINGS
Meetings of the Board of Directors and other special meetings shall be governed by the rules contained in the By-Laws.
FEES, DUES AND ASSESSMENTS
Annual dues and fees shall be determined by the Board of Directors. Details of the assessment, collection and disbursement shall be covered in the By-Laws.
AMENDMENTS
1. An amendment to the Constitution may be proposed without discussion at any meeting and will be considered at the next Board meeting. The Board may then call a special meeting of the Club or notify the membership at the next meeting that no action was taken. In the event the Board takes no action, a special meeting shall be called by the Board if petitioned by at least ten percent of the membership.
At the special meeting the proposed amendment will be discussed and an affirmative vote of two-thirds of those present will be required for this amendment to be submitted to the membership by secret mail ballot. A two-thirds majority of the members in good standing will be required to ratify the amendment.
2. By-Laws and Rules may be adopted at a special meeting, called with due notice, by a two-thirds vote of those present. Fifteen percent of the entire membership shall constitute a quorum for adoption of Rules and By-Laws. Under no circumstances may such Rules or By-Laws conflict with the provisions of this Constitution.
MEMBERSHIP
1. Members in good standing shall be entitled to all rights and privileges of the Club except as limited in the Constitution and By-Laws.
2. Applications for membership shall bear the signature of one member in good standing who knows the applicant personally and can vouch for the applicant’s character and background. The application shall state full name, schools attended with degrees and dates of graduation. It shall include a history of the applicant’s professional work experience, both with outside firms and with Honeywell. The application shall also include a pledge by the prospective member to abide by the Constitution and By-Laws of the organization.
3. The application shall be presented to the Board of Directors which shall review the qualifications and grant approval or disapproval of the application.
4. Elected applicants shall receive a written verification and dues notice from the Secretary. After payment is received, a membership card shall be validated.
5. Rejected applicants shall be informed by mail. Re-application may be made at any time.
6. Members in good standing may resign at any time by mailing or presenting a written resignation to the Secretary.
7. Individuals who where Club members in good standing at the time they retired from Honeywell may elect to continue as an honorary member in the Club without payment of dues. Honorary members may not be elected to any offices. Subsequent employment with any other company will terminate membership in the Honeywell Engineer’s Club.
OFFICERS AND GOVERNMENT
1. The President shall preside at all meetings of the Club and of the Board, see that the provisions of the Constitution, the By-Laws, and such rules and regulations as may be adopted by the Board are enforced, call such meetings as are herein provided to be called by the President have general supervision over all affairs of the Club, and at the annual meetings make a report of the activities and general concerns of the Club for the term of office.
The Committee chairs shall select members to their respective committees.
The President shall sign all contracts, bonds, and other instruments in writing which shall have been first approved by the Board.
2. The Vice-President, in the absence or disability of the President, shall assume and execute all the duties of the President and the Vice President shall conduct an audit of the organization’s books one month prior to the end of the fiscal year and serve as chairman of the Credentials Committee.
3. The government of the Honeywell Engineer’s Club shall be vested in the Board of Directors.
The Board may order the submission to the membership for decision by letter ballot any question of major importance involving a departure from usual custom.
4. The Secretary shall keep accurate minutes of all proceedings of the Club and of the Board. The Secretary is responsible for all correspondence with members and nonmembers as well as reports, constitutions, etc. the Secretary conducts the annual election and any other letter ballots that may be requested by the Board. At the May meeting of the Board the Secretary shall present the summary report and brief financial summary as of the end of April.
5. The Treasurer shall keep all books of account, showing the standing of each member, the receipts of money from all sources, and the items of authorized expenditure. The Treasurer shall issue to members statements of fees and dues at proper times and shall receipt for the same. The Treasurer shall receive all monies belonging to the Club and shall deposit in the name of the Club its funds and securities with the bank or banks designated by the Board.
The Treasurer shall submit a statement of his/her accounts with proper vouchers whenever required by the Board. the Treasurer shall present to the Board an annual report and report shall be presented at the May meeting of the Board and shall be complete as of the end of April.
The Treasurer shall pay all bills of $10.00 or more by check. Bills amounting t less than $10.00 may be paid from a petty cash fund which the Board may designate for such purpose.
6. The Club’s two MSPE representative must be a member of the Minnesota Society of Professional Engineers and will represent the HEC in the Engineers in Industry of MSPE. He/she shall form a personal means of communication between the two organizations and perform such duties as either organization may require.
ELECTIONS AND TERMS OF OFFICE
1. The immediate past President shall serve as chairperson of the Nominating Committee for the annual election of officers. The committee shall consist of the chairperson and four additional members appointed by the President from among the membership and approved by two-thirds vote of the Board.
2. The President shall appoint the Nominating Committee not later than January 15. The nominating Committee shall make its report to the President not later than February 15. The membership shall be notified, by mail, of the list of nominations not later than March 15.
3. The names of the nominees proposed by the Nominating Committee, together with the consent of the nominee, shall be filed with the Secretary.
4. The Secretary shall have the ballots prepared, listing the candidates alphabetically. Voting shall be done by secret ballot which will be mailed during the first week of April and must be returned within two weeks of the date of mailing. Results of the balloting shall be presented to the membership at the Annual Meeting held in May, at which time the new officers shall be installed.
5. The term of office for all elected officers, representatives, and chairpersons shall be one year.
6. In the event that an office is vacated during a term, the President shall appoint, with majority approval of the Board, a member of the Club to complete the term office. If the office vacated is the Presidency, the Vice-President shall accede to the Presidency and serve in this capacity to appoint a new Vice-President.
7. All regular members are eligible to be elected to office except that those candidates for the offices of President, Vice-President, and chairperson of the Professional Developing Committee must have four years of engineering experience. Honorary,Associate, and Adjunct members are not eligible for elected offices.
COMMITTEES
1. The Membership Committee shall consist of an elected chairperson and members appointed by the chair. It shall be the duty of the Membership Committee to acquaint eligible people with the purpose and goals of the organization, the duties and privileges of membership, and encourage their membership in the Club.
2. The Program Committee shall consist of an elected chairperson and members appointed by the chair.
It shall be the responsibility of the Program Committee to prepare in advance a calendar of membership meetings for the year. The regular meeting shall be primarily technical in nature with additional social entertainment at the discretion of the committee.
A member of the Program Committee will be in charge of luncheon ticket distribution and shall recruit and coordinate the activities of the H.E.C. Representatives in the Minneapolis area.
3. The Professional Development Committee shall consist of an elected chairperson and members appointed by the chair.
It shall be the responsibility of the Professional Development Committee to give all possible help and encouragement to members toward obtaining a professional engineering license from the State of Minnesota.
It shall further acquaint the membership with any available data which might help them individually to better appreciate, evaluate, and improve their professional standing in the community.
4. The Legislative Committee shall consist of an elected chairperson and members appointed by the chair.
It shall follow and keep the membership informed of all national, state and local legislation pertaining to engineers and scientists. It shall also determine areas in which legislation is needed and endeavor to collect data relevant to such legislation.
5. The Education Committee shall consist of an elected chairperson and members appointed by the chair.
It shall be the responsibility of the Education Committee to ascertain the needs of members for additional education pertaining to their growth. It shall then attempt to fulfill these needs through contact with the University, the company, or others who might be in a position to sponsor pertinent courses, seminars, or papers.
6. In addition to the five standing committees, the Board of Directors may set up interim committees as the needs of the Club dictate. the committee chairperson will be appointed by the Board and would be considered as non-voting members of the Board of Directors during the period of office.
MEETING
1. The Board shall meet regularly once a month, at the call of the President, or at such time as the Board shall designate. Special meetings may be called at the request of the President, Vice President, or any two members of the Board, upon notice given to each member at least twenty-four hours before the time appointed thereof. Five members shall constitute a quorum. The official order of business at board meetings shall be as follows:
1st. Reading of the minutes of the last regular Board meeting and of every special meeting subsequent thereto.
2nd. Reports of officers and committees.
3rd. Unfinished business.
4th. New business.
2. At least seven regular club meetings shall be held during the year on a date set by the Board. The official order of business at all regular club meetings shall be as follows:
1st. Presentation of the minutes of the preceding meeting.
2nd. Reading and discussion of papers.
3rd. Announcements.
4th. New business - Any member can bring up, without discussion, new business to be considered at next Board meeting. Action of the Board will be appended to the minutes of the meeting which are distributed at the next regular club meeting.
3. The annual meeting of the Club shall be held in the month of May on a date set by the Board. At this meeting the new slate of officers shall be installed and written reports presented by the retiring President, the chairmen of all standing committees and such special committees as the President shall direct.
4. Special meeting of the Club may be called at any time by the President; on order of the Board; or shall be called if at least ten percent of the members in good standing unite in a written request to the Board to call a meeting, which request shall fully outline the reason therefore. No business matter not mentioned in the call shall be considered at a special meeting.
5. Notice of all regular and special meetings of the Club shall be mailed to each member at least five days prior to such meetings, stating the principal matter t come before the Club at such meetings.
6. Robert’s Rules of Order shall be the parliamentary standard on all points not provided for in this Constitution.
FEES, DUES, AND ASSESSMENTS
1. Annual dues shall be determined by the Board as required by the financial status of the group. Part of the annual dues shall be assigned to MSPE to cover publications. members of MSPE shall not be assessed this portion of dues.
2. `The membership shall be notified of the current dues at least 30 days before they become due. Dues shall be payable in advance on January 1 of each year. New members shall pay dues in proportion to the number of months remaining in the year of the election.
3. Members failing to pay dues within three months shall be notified by mail. If a member is in arrears 6 months the case will be referred to the Board and under normal circumstances the membership will be terminated.
4. Individuals who were Club members in good standing at the time of their retirement may elect to continue as an honorary member in the Club without payment of dues.
5. Assessments may be levied only upon two-thirds vote of the Board and a two-thirds majority of the membership voting by letter ballot.
September 24, 1954
Revised November 3, 1954
First Printing January, 1955
Revised November 11, 1958
Second Printing January, 1959
Revised August 14, 1961
Third Printing January 15, 1962
Revised April 8, 1966
Fourth Printing August, 1966
Revised November, 1970
Fifth Printing January, 1971
Revised January, 1975
Sixth Printing February, 1975
Seventh Printing October, 1976
Revised August, 1982
Revised January, 1997
The following appendix is attached to the By-Laws, but is not a part of the By-Laws.
PEI AND MEMBERS OF
AFFILIATED GROUP (DIVISIONS)
Under Bylaw 12 of the PEI Chapter Bylaws, selected groups may affiliate with the PEI as Divisions of PEI. These Divisions each have one member or more that represents them on the PEI Chapter Executive Committee.
Individual members of the affiliated groups (Divisions of this Chapter) who are not otherwise members of MSPE Chapters cannot be considered individual members of the PEI Chapter of the Society. However, their group affiliation gives them advantages, such as:
Each member of the affiliated group has a voice in the operation of the PEI Chapter, MSPE and NSPE through the group’s representatives on the PEI Executive committee (See Bylaw 7).
Each member of the affiliated group is entitled to NSPE and MSPE publications at members’ rates (See Bylaw 12).
Cooperation and interchange of information and ideas between affiliated groups and Chapter and Society members contributes to the professional growth of all concerned.
A number of advantages to the PEI Chapter result from the affiliation of these groups. The include:
A broader base of representative viewpoint for consideration by the Chapter and the Society.
The members of the affiliated group can contribute effectively toward promoting the activities and programs of the Chapter and the Society.
A strengthening of the professional viewpoint among all engineers employed in industry through dissemination of the Society’s objectives, actions, and philosophy.
At the present time (1982), the dues paid by the affiliated group to the Chapter are $2.00 per member, which goes to the state office of MSPE for Society News. None of the dues are retained by the Chapter. The Chapter is supported by the dues of individual members at the present time.